Details of the Admission Procedure From Class I and II to VIII and IX and XI in Kendriya Vidyalaya: KVS Admission Guidelines 2020
PROCEDURE FOR ADMISSIONS
1. PUBLICITY: Admission Procedure
An advertisement for online registration to Class-I shall be issued by the Regional Office in the local newspapers for session 2020-21 in 1st week of May, giving the admission schedule (Annexure follows) and inviting Parents to register their wards for admission in Kendriya Vidyalayas. This advertisement should specifically indicate that admissions in Kendriya Vidyalayas are not restricted to Central Govt. employees and are open to all, only certain priorities have been laid down for different categories to regulate the admissions. The reservations for SC, ST, OBC-NCL and Differently Able under RTE Act 2009 should also be indicated.
2. REGISTRATION: Admission Procedure
(i) Registration shall not be done if there is no vacancy or likelihood of any vacancy in a particular class. In case a vacancy arises in future, registration can be made after giving wide publicity at local level/Vidyalaya website and admission can be granted as per KVS Admission Guidelines.
(ii) In case the number of children seeking registration is less because of which all seats have not been filled up, the Principal shall issue a second advertisement in the month June notifying the availability of vacancies.
(iii) Admissions are required to be made with the approval of the Executive Committee of the Vidyalaya. In case the Executive Committee does not approve the admissions up to the full sanctioned strength of the class, the Principal shall intimate this fact to the Deputy Commissioner who may approve the admissions.
(iv) Registration for class XI shall be taken up immediately after the declaration of results of class X and admissions up to the full strength of the class should be completed within 20 days after declaration of results by CBSE. In case there is any difficulty in admitting children up to the full strength because of the Executive Committee of the Vidyalaya not approving the same, the procedure as laid down for other classes above shall be followed and admissions up to the sanctioned strength of the class shall be made by 30th June with the approval of the Deputy Commissioner.
(v) Registration forms shall be made available by the Principal FREE OF COST. However, for Class-I registration will be done online on Online Admission Portal when the portal is live.
(vi) Registration forms complete in all respects and accompanied by all required documents must be submitted/sent to the Vidyalaya concerned within the prescribed date as per notification of the KVS.
(vii) Attested copies of the prescribed documents would be required to be submitted along with the application form for registration.
3. DOCUMENTS: Admission Procedure
• For Class I, certificate of proof of age in the form of a birth certificate issued by the authority competent to register births. This will include certificates from Notified Area Council / Municipality / Municipal Corporation extract about the date of birth from records of Village Panchayat, Military Hospital and service records of Defence personnel. For other classes, the date of birth recorded in the transfer certificate issued by a school recognized by the State Education Department would be accepted. The original certificate of date of birth should be returned to the parent after verification. Admissions up to class-VIII may be granted without any school transfer certificate provided the child is otherwise eligible and his birth certificate has been issued by a Govt. body.
• For grandchildren of Hon’ble Member of Parliament and PSU employees a proof of relationship of either of the child’s parents with the Hon’ble Member of Parliament or PSU employees would be needed.
• For grandchildren of KVS employee a proof of relationship of either of the child’s parent with the KVS employee (serving or retired) would be required.
• A certificate that the child belongs to the Scheduled Caste/Scheduled Tribe/EWS/OBC (Non-Creamy Layer)/BPL wherever applicable, issued by the Competent Authority in concerned State Government/Union Government. The certificate in respect of either of the parents may be accepted initially, for the purpose of admission, if this certificate is not available for the child. However, the certificate in respect of the child has to be submitted within a period of 03 months from the date of admission.
• A certificate from the civil surgeon/rehabilitation centre or any other competent authority defined by the Government of India O.M. No. 36035/5/88/Estt. (sct) dated 4.5.1999 certifying the child is handicapped, wherever applicable. In case, where the handicap of the child can be visually seen by the Principal, the child may be accepted as handicapped even without a certificate. However, the parent may be advised to obtain the relevant certificate from the Competent Authority and submit the same to the school.
• A service certificate showing the number of transfers during the preceding 7 years duly signed and stamped by the head of office bearing the name, designation and other relevant particulars in block letters.
• A certificate of retirement for uniformed Defence employees.
• Proof of Residence.
(i) Mere registration will not confer a right to admission.
(ii) Incomplete application forms shall normally be rejected. In case vacancies remain, Principal may allow completion of the form later at his/her discretion.
(iii) Admission secured on the basis of any wrong certificate shall be cancelled by the Principal forthwith and no appeal against such action of the Principal shall be entertained.
(iv) When a child is registered for admission in class I in a Kendriya Vidyalaya but, before declaration of the selection list, his parent is transferred to another station, the child should be deemed to have been registered for admission in the Kendriya Vidyalaya at the station of posting even if the last date of registration at that place has expired. The registration form in original is transferred to the Kendriya Vidyalaya of new place of posting and a photo copy of the same be retained in the school where the child was initially registered.
(v) In respect of Category I, II, III and IV admissions, the veracity of the Certificates submitted by the parents in proof of their service must be invariably verified by the Principal.
4. METHOD OF ADMISSION IN CLASS- I: Admission Procedure
Out of the available seats of fresh admission 25% shall be reserved for Right To Education (Hereafter referred to as ‘RTE’), 15% shall be reserved for SC, 7.5% shall be reserved for ST and 27% seats shall be reserved for “OBC- Non Creamy Layer”. (Hereafter referred to as “OBC-NCL”)
After admission of students under RTE Act followed by Differently Abled (Hereafter referred to as ‘DA’), the children belonging to Cat-1 will be taken up. The students admitted under Cat-1 will also include SC/ST/OBC-NCL. Similarly, after admission of Cat-1, admission of Cat-2 will be taken up which will include SC/ST/OBC-NCL (up to Cat-3 in case of Project/IHL School)
The shortfall in the number of candidates on seats reserved for SC, ST and OBCNCL will be worked out after considering the number of SC/ST/OBC-NCL children admitted under RTE quota and Priority Cat-1 and Cat-2.
The reservation norms shall be applicable within approved class strength 40
students per section
RTE 25% : 10 seats
SC 15% : 06 seats
ST 7.5% : 03 seats
OBC 27% : 11 seats
(3% seats for the differently-abled applicant would be reserved horizontally)
After closing of process of registration, the sequence of conduct of lottery by each Kendriya Vidyalaya will be as under:
(a) RTE Lottery
(b) All DA Lotteries
(c) CAT I
(d) CAT II
(h) CAT III
(i) CAT IV
(j) CAT V
(k) CAT VI (If applicable)
(l) Single Girl Child (Hereafter referred to as ‘SGC’)
The following sequence is to be adopted for the fresh admissions to Class-I in Kendriya Vidyalayas from the academic session 2020-21 and onwards.
(I) First Lot: 10 seats (out of 40 seats) in Class I per section are to be filled as per RTE Provisions (25% of seats) and these 10 seats will be filled by draw of lots from all applications of SC/ST/EWS/BPL/OBC (Non-Creamy Layer) /Differently abled taken together who are the resident of Neighbourhood.
(II) Second Lot: Lottery for Differently Abled candidates of SC/ST/OBCNCL/Unreserved is to be conducted as per Priority Category.
(III) Third Lot: Remaining seats (after deducting RTE and Differently Abled applicants, if any) will be filled as per the existing Priority Category of Cat-1 and Cat-2 (Cat-1 to Cat-3 in case of Project/IHL KV) only up to the sanctioned strength or till all the registered candidates from Cat-1 and Cat-2 (Cat-1 to Cat-3 in case of Project/IHL KV) is filled.
(IV) Fourth Lot: – The total number of SC/ST/OBC-NCL will be counted from the admitted summary of RTE, DA, Cat-1 and Cat-2 (Cat-1 to Cat-3 in case of Project/IHL KV) admissions done till third phase. Thereafter, the shortfall in the seats reserved for SC/ST/OBC-NCL, if any, shall be covered by admitting SC/ST/OBC-NCL applicants as per the order of priorities of admission, irrespective of sanctioned strength.
(V) Fifth Lot: – After all these processes, if sanctioned strength is not filled and seats are vacant, applicants from Priority Cat-3 (Cat-4 in Project/IHL KV) onwards will be taken up for admission as per existing priority list for unreserved seats only. The unfilled leftover reserved seats of RTE/SC/ST/OBC (NCL) should be kept vacant.
(VI) Filling of leftover vacant reserved seats, in case adequate number of candidates registered online are not available: For filling unfilled quota of reserved seats for RTE/SC/ST/OBC, a separate advertisement is to be given, in the month of April, as per schedule of Admission by the concerned Kendriya Vidyalaya, for offline registration of the candidates belonging to that particular category only to fill the shortfall of reservation quota. The candidates thus registered offline may be admitted based on their Priority Category to fulfil the shortfall of reservation quota. Even after going through the above exercise, if these seats remain vacant, then the following procedure may be adopted:
(a) In no case the seats reserved as per RTE will be de-reserved.
(b) In case of vacant seats of SC/ST: SC/ST seat should be filled after interchanging the seat as per the availability of registered candidates from the available SC/ST social category priority list i.e. vacant SC seats may be filled with ST or vice versa, only if total SC and ST candidates admitted taken together fall short of total reserved seats of SC and ST taken together. This aggregation may be obtained by counting all the admitted SC and ST candidates of all the categories e.g. in a single section KV total SC and ST seats are 9 (6 SC + 3 ST). Now suppose 8 SC and 1 ST is already admitted and there are no more ST candidates available to admit, in this case these 2 seats of ST will not be given to SC as already 9 SC/ST candidates have been admitted.
Clarification: OBC seats cannot be interchanged with SC/ST or RTE.
(c) In case of vacant seat of OBC:
(i) Within the sanctioned strength: After going through the process mentioned in para 4(vi) still reserve seats for OBC (NCL) are unfilled, it may be filled with remaining wait listed eligible candidates from Priority Categories within approved class strength.
(ii) Over and Above the Sanctioned Strength: No action is to be taken.
(d) The definition/eligibility criteria of Disadvantaged Group/Weaker Section/BPL/OBC (Non-creamy layer) will be as per the notification of the concerned State Governments. (The DC KVS RO Concerned may issue guidelines regarding BPL/EWS as per the latest notification of the concerned State Governments).
(e) Admission test will not be conducted for Class I.
A. DEFINITION OF DISADVANTAGED GROUP: Admission Procedure
1. Child belonging to disadvantaged group means a child belonging to the Scheduled Caste, Scheduled Tribe, the socially and educationally backward class or such other group having disadvantage owing to social, cultural, economic, geographical, linguistic, gender or such other factor as may be specified by the appropriate government, by notification (Section 2 (d) of RTE Act).
2. Child with special needs and suffering from disability will be determined as per the provision mentioned in RTE Act 2009 or as defined by the concerned State Govt.
B. DEFINITION OF WEAKER SECTION: Admission Procedure
Child belonging to weaker section means a child belonging to such a parent or guardian (declared by a Court or a Statute) whose annual income is lower than the minimum limit specified by the appropriate government, by notification (Section 2(e)). The income limit regarding economically weaker sections will be applicable as notified by the State Govt. concerned.
C. DEFINITION OF NEIGHBOURHOOD & PROOF OF RESIDENCE (APPLICABLE FOR ADMISSION UNDER RTE ONLY): Admission Procedure
Since Kendriya Vidyalayas are located at places with varied density of population, they have been categorized as follows for determining the limits of neighborhood:
1. Major cities and Urban area (All District Hqrs. & Metros) 5 kms. Radius
2. Places and areas other than included in 1 above. 8 kms Radius
1. Proof of residence shall have to be produced by all applicants.
2. A self-declaration in writing from the parent about distance may also be accepted to this effect, subject to verification.
5. Admissions for class I are being done through online mode & for other classes it is offline.
Composition of Committee for Offline Draw of lots: Every Kendriya Vidyalaya will constitute a committee for the purpose of monitoring a system of Draw of Lots to be held in Class I or in any other class (for offline mode only) wherever such stage is reached when all candidates of a particular category or having same number of transfers cannot be accommodated against available number of seats.
The committee will comprise the following five (05) members: –
|2.||Teacher||Member (To be nominated by Principal)|
|3.& 4||Two parents|
|Members (One parent has to be from the|
candidates to be considered under section
12(1)(c) of RTE Act 2009)
|5.||VMC member||Member(To be nominated by Chairman, VMC)|
• An additional 6th member can be nominated by the Principal from the students of class IX to XII wherever these classes exist.
• This committee may be notified with the concurrence of Chairman, VMC, at least 5 days in advance of draw of lots and be displayed on School Notice Board.
6. FEE AND OTHER CONCESSIONS: Admission Procedure
- No fee to be charged from the children admitted under the 25% quota prescribed under RTE Act 2009
- Expenses on account of NCERT text book, note books, stationary, uniform and transport will be reimbursed on production of proper bills in respect of 25% of the children admitted under the RTE Provisions subject to the ceiling prescribed and availability of funds.
- Once the children are admitted in Class I under RTE Act, they will continue to enjoy exemptions and concessions till class VIII either in the same KV or any
other K.V. moving on transfer as per RTE Act.
- Address proof of the parent should be furnished at the time of the registration.
- The employees who have the facility of fee reimbursement in their departments cannot claim RTE concessions.’
7. METHOD OF ADMISSION IN CLASS II TO VIII: Admission Procedure
Admission test shall not be conducted for admission to Class II to VIII and the admission may be granted based on Priority Category system (1 to 5 or 6 as the case may be). If applications are more than the number of seats, lottery system will be followed in each category including single girl child quota (Class VI Onwards).
8. METHOD OF ADMISSION IN CLASS IX: Admission Procedure
For admission to Class IX, an admission test shall be conducted and a merit list will be prepared for each category of priority separately. Admission shall be granted in the sequence of priority categories, in the order of merit.
(i) Admission test shall be conducted in the subjects: Hindi, English, Maths, Social Science and Science.
(ii) There will be only one paper of Admission test of 3 Hours duration & 100 marks comprising Hindi, English, Maths, Social Science and Science each of 20 marks.
(iii) Candidates must secure 33% marks in aggregate to qualify. Students belonging to SC/ST/Divyang category (PH) will be eligible for admission on securing 25% in aggregate.
9. METHOD OF ADMISSIONS IN CLASS XI: Admission Procedure
Admission in different streams viz Science, Commerce, Humanities of Class XI in KVs for KV students will be based on aggregate marks scored in class X exams as under:
(i) Science Stream: A minimum of 60% Marks in aggregate of all subjects.
(ii) Commerce: A minimum of 55% Marks in aggregate of all subjects.
(iii) Humanities Stream: All students of KV if declared successful in class X exam
Note: If seats remain vacant in class XI even after admitting the children of KV/ neighboring KVs then the admissions to non – KV children may be granted on the same criteria, in the sequence of categories of priority.
However, there could be instances of lower enrolment in Class XI in some KVs, especially those located in hard stations and remote areas after applying the above criteria for admission. In such an eventuality, Principal of the KV concerned should send the proposal of lowering the eligibility criteria for various streams along with the details of registration, No. of eligible students, etc. to the Deputy Commissioner of the region. The Deputy Commissioner may use her/his discretion in lowering the eligibility criteria to the extent as indicated below.
Concessions wherever applicable shall be incorporated while preparing the Merit List.
a. In case of two or more candidates obtaining equal marks in aggregate of all subjects, the inter-se merit of such candidates may be determined as follows:
(i) Candidates obtaining higher marks in Maths will get precedence in admission.
(ii) If two or more candidates have got the same marks in Maths, then the candidates securing higher marks in Maths and Science taken together will get precedence over the others.
(iii) In case of a tie between two or more candidates obtaining same marks in Maths and science taken together, the student older in age as per the D.O.B will be given precedence over the other.
b. Principal may admit non-KV children to class XI only upto the permitted class strength (40). In case of KV Children, normally the class strength be restricted to 55. However, to accommodate the eligible KV students over 55, efforts should be initiated to open additional sections.
c. A student who was earlier not found eligible for admission to a particular stream may be allowed fresh admission to a particular stream in class XI in the next academic session, if he/she improves his/her performance within one year from the same Board.
Note: Informatics Practices as an elective subject is offered to all streams. Admission to this would be granted as per the combined merit list. Computer Science / BioTechnology, wherever available as an elective subject, is to be offered to students of Science Stream and admission would be granted as per combined merit list. Multimedia & Web- Designing Technology (wherever available) as elective subject may be offered to students of all the streams (Commerce, Humanities & Science) as per combined merit list.
THE FOLLOWING CONCESSIONS WILL BE ALLOWED FOR ADMISSION FOR CLASS XI.: Admission Procedure
(A) The following concession will be granted to students for admission who participated in Games & Sports meet/Scouting & Guiding/NCC/Adventure activities at various levels. The certificate needed for this purpose can be of any of the preceding years.
of marks for
|‘A’ certificate and|
|NILL||6% Marks in|
|‘A’ certificate and|
best Cadet in
with 07 proficiency
|NILL||4% Marks in|
|‘A’ certificate||Tritiya Sopan|
certificate with 05
in at least
One 10 days
|2% Marks in|
(B) Students belonging to SC/ST/OBC/ Divyang (PH) would be given up-gradation in aggregate by 4% Marks for the purpose of admission to class XI.
Note: Maximum concession under Sports/Games/NCC/Scout/Guide/Adventure will not exceed 6% Marks in aggregate. In case of eligibility for more than one concession under different categories as mentioned at (A) and (B) above, only one concession having maximum advantage to the candidate will be allowed. (The same benefit may be extended to non-KV Students for fresh admission in KVs